Mortgage Administrator

Westboro Mortgage Investment Corp
Ottawa, ON
Hybrid remote

Job details

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Pulled from the full job description

  • Dental care
  • Extended health care
  • Paid time off
  • Care
Full Job Description

Westboro Mortgage Investment Corp., (WMIC) is locally owned and operated by professionals with extensive background in the mortgage industry. Specializing in Residential, Commercial and Construction Financing; the WMIC team prides itself on providing exceptional service and is committed to servicing the market across Ontario.

The WMIC team understands the importance of forming strong business relationships and maintaining high service levels to satisfy the brokerage community. Our team provides fast, knowledgeable, creative mortgage solutions to meet client’s needs.


We are seeking a talented Mortgage Administrator to work in our head office in Ottawa. The primary purpose of this position is processing, in full, all mortgage business from booking to funding, processing pre-authorized electronic funding transaction, daily one-time payment processing and more.


Reporting to the Manager of Mortgage Retention and Customer Experience, the Mortgage Administrator responsibility is to build strong relationships within the Operations team and Brokers. The successful candidate will bring experience related to the mortgage industry.


A minimum of 2 year in mortgage lending field, or in real estate administrative law.


Direct liaison with Real Estate lawyers to follow up on anticipated mortgage payouts, confirming the receipt of anticipated funds; validate newly registered mortgage and proper searches conducted on construction mortgage advances.

Document and record all required information in Dolphin MIC Mortgage Software and electronic filing system as it pertains to mortgage registration; mortgage funding, title searches, mortgage insurance, and mortgage renewals.

Distribute mortgage acknowledgment/discharge documentation to executive team for execution and remittance to law firms for registration

Support the Mortgage Underwriting and Mortgage Fulfilment Team, in managing the Smartsheet pipeline, to ensure accuracy of data, and work flow.

Administrative balances affecting transactions in MIC Manager, i.e., process payout transactions, post fee/expense transactions, and collaboratively work with the accounting team, to report all postings to ensure accuracy of transactions.

Maintain general office duties as it pertains to mail and distribution, courier requirements of all staff, maintain office supplies, and general day to day activities as required; i.e. dishes, plants, food ordering and facilitating for office meetings, etc.

Co-coordinate with office suppliers, i.e., order and arrange delivery of supplies, equipment, maintenance technicians, e.g., Cannon, Pro-Shred, Culligan, Grand and Toy, etc.

Other administrative duties, as assigned.


A post-secondary diploma/degree ideally in Commerce, Business Administration or related experience required.

We offer an excellent hybrid work environment with like-minded professionals, competitive compensation which includes a comprehensive benefit plan and excellent career development potential. We are looking forward to reviewing your application. If you are interested and qualified, please apply to our on-line application process. It will take approximately 5-10 minutes to complete the process and upload your resume.

We are committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act. We will attempt to accommodate persons with a disability in an appropriate and effective manner throughout all stages of the recruitment process. Accommodations will be provided upon request.